Reunion Planning Tips
Organizing a Successful Family Reunion Event.
Since the advent of the personal computer and network technology
genealogy research by family members has become an addictive pastime
that has contributed to many happy reunions while others have
discovered family members they never knew they had the world over. The question is, When
should you start planning the event? The answers to these questions will be discussed in this article.
If your reading this article you're probably one of those
family members who have a spot in your heart for such reunions. But
what if you were asked to organize the next event? Where would you
start? When should you start? Should you hire a family reunion
planner? The answers to these questions are three fold.
1. Get Help Early In The Project
Form a reunion committee comprised of at least one member
per 25 attendees. Delegate all tasks. Your task is to follow up with
the progress of each task and keep everyone on the same page.
2. Good Communication
You've heard it said "if you build it they will
come?" But if no one told them you built it or where it was how will they find their way there?
3. Provide Plenty of Time To Rally Support
Often good communication and plenty of time is all that's
needed to rally support. You want to let the family know that your
planning a reunion well in advance. At the very least give them a
date. Details can follow later. Now they can schedule time off or
adjust their vacation plans to include the reunion.
To that end Mark recommends that the reunion be planned at
least one year in advance providing plenty of time to foresee and
execute action items.
To keep reunion meetings from getting bogged down with too
much information and little time to follow up with delegated tasks
make use of good scheduling, planning tools and action items lists.
For example, if there is a need to schedule a tour of a
memorial site, order catering and have a professional on location
photo shoot one needs to know when to make calls, who to contact and
when to follow up with that person. To avoid forgetting important
tasks all that's needed is a good scheduler. Family reunion planner
organizers help to keep everyone on the same page.
Good Reunion Planning Tools
A good planner organizer should contain a time line
preparation reminders, scheduling worksheets, committees assignment
sheets, reunion needs lists, meal planner checklists, as well as
other essentials for time and cost efficient family reunion
Raising Reunion Event Funds
Collecting funds often becomes a major concern. Figuring
out how to get family members to dig deep into their pockets is
always a challenge. The key is to plan a fun event early in the year
that features activities the family will enjoy. Mid-way into the
event, not at the end, schedule to have a live or silent auction of
several items highly valued by the family.
Another helpful fund raising activity is a rummage sale.
Make certain the location for the sale is in a high traffic public
place. Be certain to have more that enough items to sell. Donít
turn anything down so long as itís presentable. Tip: collect and
sell DVDís and music cd's. Everyone loves rummaging through movie
and music collections.
With plenty of time set aside for planning, rallying
support early in the project, a family reunion committee to delegate
tasks to and good follow up using a family reunion planner the task
of planning a fun and enriching family reunion can be an enjoyable
one for all.
Mark Askew is founder of Fimarkís Award Winning Family
Reunion Planner Organizer found at http://family-reunion-planner.fimark.net,
a site dedicated to the rewarding and enriching task of time and
cost saving family reunion planning.
Complete with 50
tips, tools and guides including the following:
Just add to cart and
Genealogy Research Tools Deluxe Edition Planner Only
research work sheet
records research checklist
Family Reunion Planning A-Z
Reunion Planning Tips -
A brief step-thru the process of family reunion planning
The Torch of Family Reunion Planner
- Family reunion committee level
planning. What your first moves in the process of
family reunion planning should be and why.
the Family Reunion Meaningful and Memorable
- The process of establishing
objectives, building family unity, cooperation and motivation.
Family Reunion Outdoor Games- How to plan family reunion activities
even teens can't resist.
How To Make A Family
Reunion Booklet - How to make a family reunion
Family Reunion Party Favor Tips
- How to make party favors that are cute,
fun, formal, extravagant and always meaningful.
Reunion Planning Book Reviews
- Still doing information gathering for
your reunion? Here are our top reunion planning book recommendations.
Reunion Supplies Online - Find family reunion party favors,
banners, gifts, awards, keepsakes and more in our reunion supplies
Family Reunion Homestead Tours
- How to plan a fascinating family
reunion homestead city or town tour.
Reunion Planner Templates
This section introduces
our line of 50 family planning templates for Microsoft Word or WordPad.
The templates can also be edited in Internet EXP lorer Browser 6.0 or
Family Reunion Booklet Maker Templates
- Create a family reunion keepsake with
the reunion booklet maker everyone is talking about. Pull together
your chairperson welcome letter, family reunion itinerary, dinner banquet
program, in memoriam section, family tree, reunion highlights and more.
Correspondence and Chairperson Welcome Letter
- The family reunion correspondence
stationary package is a must have for family reunion planners working
independently or chairing the family reunion committee. The package
is designed to help the planner/chairperson effectively communicate
with all reunion attendees committee members and subcommittees in official
fashion. Comes with matching booklet maker, invitations, flyers post
cards, names tags and more. Ideas for wording correspondence
Cards Name Tags/Labels - - The
family reunion correspondence stationary package comes with matching
booklet maker, invitations, flyers post cards, names tags and labels and
matching stationary for independent reunion planners and reunion
chairperson. Ideas for wording your communications included.
Family Reunion Planning Articles
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Family Reunion Activities
Reunion Tradition Boosts Travel Industry
To Organize A Successful Family Reunion